The Position:
The Programme Assistant (PA) for Population and Development is under the supervision of the Programme Analyst for Demographic Intelligence Analysis and Planning and day-to-day guidance of the Project Coordinator for Cohort Study and Monitoring and Evaluation Officer. The PA will provide technical (finance) and administrative support on internal systems to both the UNFPA Philippine Country Office and the Implementing Partner. The PA will be primarily responsible in ensuring that administrative and financial matters/deliverables in line with the conduct of the study are provided in a client-oriented and results focused approach, while adhering to the procedures and guidelines of UNFPA.
The Longitudinal Cohort Study is a 15-year, nationwide study on Filipino adolescents that aims to put a human face to the 2030 Sustainable Development Goals (SDGs), and inform policy making and programming on health, education and other key areas of human capital development for today’s and tomorrow’s young people.
The Cohort Study will follow a group of 5,000 10-year old Filipino girls and boys from 2016 to 2030, to observe the changes they go through, the opportunities and challenges they face, as well as the kinds of choices they make. Information on their profiles, characteristics, vulnerabilities and needs will be collected through household and community surveys, focus group discussions and case studies.
You would be responsible for:
Under the supervision of the Programme Analyst for Demographic Intelligence Analysis and Planning, the PA will carry out the following tasks:
- Assist the Project Coordinator for Cohort in the over-all day to day management of the implementation of the Longitudinal Cohort Study, especially on the financial and administrative requirement of the project;
- Assist in the preparation and monitoring of the project budget and ensures financial transactions are in accordance with UNFPA financial rules and procedures;
- Assist in the formulation of Implementation Partner’s Annual Work Plans, Quarterly Work plans, and other UNFPA programming and reporting documents and reviewing quarterly monitoring of financial reports submitted by implementing partners;
- Implements corporate systems and applications (Quantum and QuantumPlus) in support of finance and country office and partner operations, creates systems and mechanisms for effective management of UNFPA resources, and advises and trains project staff;
- Supports the monitoring of programme financial performance for all core and non-core resources by providing necessary financial information and analysis though conduct of Periodic Review of the Budgetary and Administrative requirements of the study for the implementation period;
- Adapts processes and procedures, anticipates and manages operational requirements of the project inputs under national execution and provide technical assistance to the implementing partner in terms of personnel, sub-contracts, equipment, fellowships, study tours, and other project-related events to facilitate project delivery;
- Reviews procurement procedures in coordination with the Procurement Associates for procurement of events and facilities, office and project equipment, supplies and services in a transparent and cost-effective manner; recommends procurement decisions;
- Provide administrative support and coordination to activities relevant to the study such as scheduling of meetings, drafting of invites and correspondence, and other administrative requirements needed;
- Coordinate with NEDA and other potential funders on financial reportorial requirements;
- Coordinate with NEDA regarding the administrative and logistical requirements for the conduct of regular National Steering Committee meeting of the study;
- Organize and Files relevant and confidential documents which are relevant to the study moving forward; and
- Any other relevant activities/responsibilities relevant to the position as assigned by the Programme Analyst for Demographic Intelligence Analysis and Planning
HOW TO APPLY:
To view more details about the job description, requirements and apply to the mentioned vacancy, please follow these simple steps:
1. Click on this job application link
2. Create your online CV if you are new user or Update your CV if your profile is already registered
3. Click on 'Apply'
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Disclaimer:
Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements.
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts.
Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.
IMPORTANT NOTE:
UNFPA has established an electronic application management system called Quantum. This allows applicants to create a candidate profile, which can be updated regularly and submitted for more than one vacancy. Download the Step by Step Guide to Applying in the Quantum System.
Vacancies are also posted here https://philippines.unfpa.org/vacancies for easy reference.
